Does it seem like every department in your organization uses a different platform to collaborate? Of course, you want your team to work how they work best, but that can mean managing data across several applications. When it comes to regulations like GDPR, no platform is exempt, so you'll need to make sure you're properly preserving this information to avoid hefty fines.
So, how can you protect yourself?
You’ll need a platform that can effectively capture all of your team messaging platforms. For example, if your organization uses Slack for cross-department communications, but your development team uses Confluence or JIRA for project management, you’ll need to find a method to capture both. Of course, many organizations also use Sharepoint and Google Docs for team collaboration, so it’s important to analyze all of the platforms that you currently use.
My organization uses Slack. How can I preserve it?
Since Slack can be used for instant messaging, document sharing, voice and video calling and much more, so naturally, capturing it can be complicated. It you want to preserve it, you’ll need a tool that can properly preserve the variety of content in a format that can be analyzed and reviewed. Preserving Slack can be vital for IP litigation, HR claims and data migration.
If you want more insight into the benefits of preserving Slack, check out our minibrief by clicking the button below.
What about Sharepoint? Can I preserve documents?
Yes! Archiving doesn't just stop at new platforms. It's important to make sure all of the collaborative platforms that your team uses are properly preserved. This could be the difference in winning or losing an IP litigation, so you'll want to make sure you've covered on all sides. For Sharepoint, you need a platform that can dive deep into the software and capture everything your team is sharing, including the actual contents of documents.
It's also best to have options like viewing in both native format and PDF to ensure that you can use the information however you need it. For more information on preserving Sharepoint, click the button below to download our minibrief.
What about developer platforms like Confluence and JIRA?
Now, to the non-developer, anything related to how developers work can seem intimidating. That doesn't mean that archiving more technical platforms like Confluence and JIRA has to be complicated. Of course, just like all your other collaborative platforms, these are important to preserve, as they contain important data for your company.
If you'd like to learn more about the ins and outs of archiving a more techinical platform like Confluence and JIRA, download our platform-specific minibrief below.
With all of these collaborative tools, and as with any other platform that you use, you'll want to ensure that your archives are legally defensible. This way, should you have to use them as evidence in court, you won't have to worry about their admissibility. Maintaining up to date, comprehensive archives will also help your company be prepared when GDPR goes into effect in May 2018. Don't let you business fall behind by neglecting the platforms with valuable, yet often forgotten data.
If you’d like to see how Hanzo can help with preserving all of your collaborative platforms, set up a demo with one of our experts today.